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Might you be our Hall Coordinator?

We are looking for a Hall Coordinator. This is a paid opportunity.

We’re seeking an entrepreneurial individual or business to lead the operational aspects of the Village Hall. Reporting to the Trustees, you’ll ensure the smooth running of Stanton Village Hall so it continues to benefit our local community. Examples of Key Tasks:

  • Administration and General Enquiries: Be a contact point for hall enquiries (email and Facebook) in a timely and friendly manner. Promote hall availability.

  • Function Bookings Administration: Administer weekend bookings by receiving the online booking, double-checking the diary and sending email confirmation. Then sorting a rota for a Hall Warden to open and close.

  • Regular Bookings Administration: For weekly hirers, administration is mainly invoicing.

  • Coordinating the building needs: Coordinate volunteers and paid support to ensure the Hall is cleaned and maintained for users.

  • Drive new ideas: Alongside, the trustees, identify and support new opportunities that help us improve the Hall, generate income and fulfil our charitable objectives.

We’re quite well-developed digitally, which has helped us to streamline tasks. For instance, our website helps us take bookings and payments for hire and events without much human help. Our Trustees are supportive and proactive and, together with our community, we’re brimming with ideas. However, as unpaid helpers with full-time roles, businesses and families (on top of making sure the charity is run well strategically, lawfully and financially), our Trustees haven’t enough time to see to the day-to-day operations of the hall too. Outsourcing this activity is a huge step for us at a time when our finances are quite delicate - but we hope this can move us from surviving to thriving. We can offer flexibility for you to fit this activity around other commitments. You’ll also have a good degree of freedom to explore opportunities and activities that interest you (although we must ensure these align with our charitable purposes). Our Trustees and volunteers will be there to support, bounce ideas off and provide backup. There are a lot of opportunities we could make better use of - including our land, building, funding and fundraising opportunities, offers of volunteer help, ideas, and the needs of local people and businesses. We would love for you to bring passion and creativity to support our Charity and the local community to make the best use of these. If we can find funding or ensure new ideas work financially, then we can support more hours to be made available or explore additional paid support.

See the full call here:

Hall Coordinator Final
Download PDF • 233KB

Commitment: 10-12 hours a month with scope to increase. Budget: £14 per hour initially Location: Mixed (home/desk mainly and hall as required) Basis: We’re looking for a business or individual to undertake this on a freelance/contract basis. You should be mindful of the tax implications of this. You won’t be an employee. Requirements:

  • Highly organised.

  • Able to work independently.

  • Good digital/computer skills

  • Experience with Wix, Canva, Gmail, and online invoicing software would be advantageous

  • Community-minded.

  • Good communication skills.

Interested? Please email us introducing yourself and outlining why you are well matched for this opportunity by 3rd November 2023:

If you have any queries or questions then please do email us too.

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